Administrative Assistant - Public Works | Closes February 26, 2026

File #: 2026-O-006
Position: Administrative Assistant – Public Works
Classification: Contract Full-Time OPSEU Bargaining Unit until April 2027
Weekly Hours: 35 hours per week 
Number of Existing Vacancies: 1
Department: Public Works
Wage Information: $29.71 (starting) - $31.84 (after 3 months) - $33.11 (after 12 months)
Closing Date: February 27, 2026

Reporting to the Director of Public Works, the Administrative Assistant is responsible for providing administrative and records management support to the Director of Public Works, Engineering Technologist, Manager of Operations, Public Works Foreman, Fleet, Yard and Facilities Foreperson, Parks and Trails Foreperson and Roads Clerk. This position also provides customer service and responds to inquiries from the public, Council and other municipal departments regarding the day-to-day activities of the Public Works Department.  

Position Responsibilities:

• Provides clerical and administrative support to the Director of Public Works, Engineering Technologist, Manager of Operations, Public Works Foreman, Fleet, Yard and Facilities Foreperson, Parks and Trails Foreperson and Roads Clerk.
• Answers telephone calls, responds to inquiries, complaints or requests at the Public Works office, and directs calls and inquires to other departments as required.
• Utilizes department software to record resident concerns and assigns to appropriate staff members for follow up.
• Processes all mail formats including emails, letters, courier parcels and correspondence.
• Issues notices, newspaper advertisements, and media releases to media outlets and social media websites.
• Prepares written documentation including but not limited to staff reports, correspondence, agreements, purchase orders, agendas, minutes, specifications, and public notices. Reviews all documentation for formatting, content, grammar and spelling.
• Assists with Tenders, Requests for Quotations and Request for Proposals from preparation through to completion of the process.
• Organizes, prepares and distributes agendas, minutes and reports for department-related Advisory Committees or Working Groups. Attends and provides clerical duties at meetings.
• Provides customer service for inquires related to Bracebridge Transit and Bracebridge Mobility calls and maintains positive relations and on-going communication with the contractor.
• Provides administrative support for Bracebridge Transit and Bracebridge Mobility, reports, promotional advertising, and Transitfare System.
• Coordinates and processes permits including: banner installation, entrance, roadway occupancy and oversize/overload permits. Receives documentation, reviews for completeness, and accepts payments. Closes permit files after final inspection and requests release of security deposit when applicable.
• Coordinates and processes departmental Human Resources administration including for the hiring process, orientation, training, health and safety, and recordkeeping.
• Supervises and coordinates office activities with Public Works student(s) and/or contract positions.
• Creates and maintains department-related webpages on the corporate website, transit website and Annie Williams Memorial Park website.
• Maintains office inventory.

Qualifications and Experience:

• Ontario Secondary School and a minimum of a two-year community college diploma in business administration or equivalent.
• Minimum of two years’ related office experience. Municipal experience is an asset.
• Excellent written and verbal communication, time management, organizational, analytical, problem-solving and customer service skills.
• Excellent computer skills with Microsoft Office applications including Word, Excel, PowerPoint, and Outlook, and other associated public works programs such as Cartegraph.
• Excellent interpersonal skills including the ability to work effectively in a team environment and exhibit courtesy, tact and diplomacy in dealing with the public, department officials and other members of staff.  Ability to adhere to confidentiality requirements at all times.
• Ability to handle stressful situations and consistently project a professional image.
• Ability to work in a fast-paced environment, multi-task, and work independently with attention to detail and under pressure.
• Ability to provide an acceptable current criminal reference check.
• A valid class “G” Ontario Driver’s License in good standing with a current and acceptable Driver’s Abstract and reliable vehicle to use on corporate business. 

Apply to this opportunity with your cover letter and resume (combined in one document), quoting File 2026-O-006 and your first and last name to: humanresources@bracebridge.ca.

Learn more about why you should Join Our Team!

We thank all who apply, however, only those candidates selected for an interview will be contacted.
The Town of Bracebridge is an Equal Opportunity Employer and is committed to meeting its obligations under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Questions regarding collection of information or accommodation should be directed to the Corporate Services Department at (705) 645-5264.

Personal information is collected under the authority of the Municipal Act, S.O. 2001, c.25 and will be used to determine employment eligibility.